Vacations, Sick Leaves, and Other Absences
Types of absences, employee requests, HR entries, and sick leave scans. Sick leave does not reduce vacation balance.
Each absence has a type: vacation, sick leave, unpaid leave, or other. What counts towards the vacation balance and who sees the details depends on the type.
Vacation Balance
Only vacations are deducted from the annual allowance. Sick leaves, unpaid days, and "other" do not reduce the balance.
Employee Request
In the mobile HR app (/hr/app) → "Vacation" tab → "New Request":
- select the type;
- specify the dates (for a single day, the end date can be left blank);
- for sick leave, you can add a photo of the sick leave certificate. It is not necessary to specify the reason; do not write the diagnosis.
The request awaits a decision; the owner receives it in Telegram if configured.
HR Entry
Attendance → "Team" tab → click on an employee → "Record Absence": type, dates, comment, and scan if needed. Such an entry is immediately approved. It will later show that it was entered by HR.
Where Absences Are Visible
- in the vacation planner on the "Team" tab (color-coded by type);
- in the team timesheet and employee card;
- in production planning: an absent person is not assigned to operations.
Privacy
Sick leave is health data. The system stores only the type and dates; scans are kept in a secure repository. The absence type is only visible to those who have been explicitly granted "Absence Type" access by the owner. Others simply see "Absence". See Who sees HR data.